Reviewing Candidates & Managing Pipelines

When candidates submit applications for your openings, their submissions feed into a built-in Applicant Tracking pipeline within your Merchant Dashboard.

The Candidate Pipeline

Each candidate moves through the following stages:

[ Applied ] ──► [ Under Review ] ──► [ Shortlisted ] ──► [ Interviewed ] ──► [ Hired ]
                                                              │
                                                              └──► [ Declined ]

1. Applied: Newly submitted application awaiting initial screening.
2. Under Review: Hiring manager is evaluating the candidate's resume and Member Vault badges.
3. Shortlisted: Candidate has passed initial screening and is recommended for next steps.
4. Interviewed: Candidate has completed one or more interview rounds.
5. Hired: Offer made and accepted. The candidate is successfully placed.
6. Declined: Candidate was not selected for this position.

Evaluating Candidate Profiles

Clicking on an applicant opens their full candidate summary:

• Verified Member Status: Shows whether the applicant's identity has been verified by the community organization.
• Resume / CV: Secure one-click PDF download of the uploaded resume.
• Cover Note: Candidate's personalized statement explaining their fit for the role.
• Skills & Endorsements: Community tags and references.

Updating Status & Communicating

1. Use the Status Dropdown to advance a candidate to the next stage.
2. When declining a candidate, check the option Send Courteous Email Update to automatically notify the applicant with a respectful, professional notice.
3. Once an opening has been filled, click Close Vacancy to archive the listing.